Privacy Policy
Fair Oak Lodge No. 8191 (“we”, “our”, “us”) respects your privacy and complies with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable laws.
This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website fairoaklodge.co.uk, contact us, or interact with us online.
1. Who We Are
Fair Oak Lodge No. 8191 is a Masonic lodge based at Kings Court Masonic Centre, Hampshire, UK.
Contact details:
Email: membership@fairoaklodge.co.uk
Postal address: Kings Court Masonic Centre, Chandlers Ford, Hampshire, UK
2. Information We Collect
We may collect:
a) Information you provide directly
- Your name
- Your email address
- Your phone number
- Any details you include in forms, messages, or emails sent to us
b) Information collected automatically
- IP address and browser details (stored in server logs)
- Pages visited and time spent on the site
- Device type and operating system
- Referring website or link
This may be collected via WordPress core (for site functionality, comments, logins), Google Analytics, Google Search Console, security plugins, or server logs from our hosting provider.
3. Cookies & Tracking Technologies
We use cookies to:
- Enable essential site functions (e.g., logins, form submissions)
- Remember your preferences (e.g., if you accept cookies)
- Analyse visitor traffic (Google Analytics)
WordPress cookies
- Logged-in users: WordPress sets authentication cookies for login sessions.
- Comment authors: If you leave a comment, a cookie may save your name, email, and website so you don’t have to re-enter them.
- Session cookies: Used for basic functionality and expire when you close your browser.
Third-party cookies
If our site embeds videos (YouTube, Vimeo), maps (Google Maps), or social media content, these services may set cookies or collect usage data.
You can manage or delete cookies via your browser settings. See our Cookie Policy for full details.
4. Google Analytics & Search Console
We use:
- Google Analytics to collect anonymised visitor statistics (e.g., pages visited, time on site). IP addresses are anonymised before processing.
- Google Search Console to monitor and improve our site’s presence in search results.
Google may store data on servers outside the UK. For more, see Google’s Privacy Policy.
5. How We Use Your Information
- Responding to enquiries
- Arranging visits or meetings
- Maintaining site security
- Monitoring and improving website performance
- Analysing visitor behaviour in an aggregated, anonymised form
6. Legal Basis for Processing
We process your data under:
- Consent – for example, when you submit a contact form
- Legitimate interests – such as site analytics and security monitoring
7. Data Storage & Security
- Contact form messages are stored securely in our email inbox
- Analytics data is stored by Google for 26 months (or less)
- Backups and server logs may store IP addresses for security purposes
8. Your Rights
You have the right to request:
- Access to your personal data
- Correction of incorrect data
- Deletion of your data (where applicable)
- Restriction or objection to processing
Contact us at the email above to exercise your rights.
9. Data Sharing
We do not sell or rent your personal data. We may share it only with:
- Trusted service providers (e.g., hosting, email)
- Legal authorities when required
10. International Data Transfers
Some services we use (e.g., Google) store data outside the UK. We ensure that adequate safeguards are in place.
11. Links to Other Websites
We are not responsible for the content or privacy practices of external sites linked from our website.
12. Policy Updates
We may update this Privacy Policy periodically. Changes will be posted here with a new “last updated” date.